Quivva

Know where every retainer stands. Know what to work on today.

For fractional execs and consultants juggling several clients on retainer. Burn-down, a plan that re-plans itself, and invoices that write themselves from tracked time.

Start free trial Try the live demo

30-day free trial, no credit card required. The demo needs no signup.

Beacon Health

  4,287.50
24.5h Billed 40h Contracted

I have 3 days remaining to bill another 15.5 hours.

Time goes in. The invoice comes out.

You track your work the way you already do. Everything downstream of that (the retainer, the invoice, tomorrow's plan) keeps itself up to date.

  1. Start a timer and forget about it

    Pick the client and what you're on. Quivva links the time to the right retainer or milestone, so you never have to file it afterwards.

    Beacon Health

    Retainer · Invoice 14 Aug

    01:24:36

  2. Watch the retainer burn down

    Hours remaining, burn rate, and how many days are left to bill them. You get told before you overrun, not after.

    Northwind Legal

      5,950
    34h Billed 40h Contracted

    I have 3 days remaining to bill another 6 hours.

  3. The invoice is already written

    Every line is time you already tracked. Review it, send it, mark it paid. Invoicing stops being a chore you do at month end.

    Beacon Health

    INV-0042

    In progress
    • Tue 12 Aug Onboarding flow review 2.5h
    • Wed 13 Aug Auth bugfix 1h
    • Thu 14 Aug Sprint planning 1.5h
    Subtotal
    $2,750
    Tax (10%)
    $275
    Total
    $3,025

  4. It tells you what to work on today

    Retainer hours expire at the end of the period. Milestone hours don't. Quivva weighs the two against the hours you actually have left this week and puts the work that can't wait at the top. When a client fire eats your morning, the plan re-plans itself around it.

    2H

    Suggested work

    Northwind Legal

    6h left, 3 days to bill them

Built for the fractional exec and solo consultant.

Good fit if...

  • You work on retainers and want a clear view of what's delivered and what's left
  • You juggle several clients and plan your week around real capacity
  • You bill professionally, with high-level invoices rather than raw timesheets
  • You've taken on a fractional or ongoing advisory role
  • You run more than one branded business and want to bill and track time separately for each

Not a fit if...

  • Your clients expect minute-by-minute activity reporting
  • You run high-volume, low-value work that needs heavy automation
  • You're shopping for a generic freelancer app or an agency tool

I've run my own consultancy on Quivva since 2024.

I built it because I was spending too much mental energy worrying if I was underbilling or overcommitting.

Also, nothing else handles retainers in a way that makes sense for fractional execs and solo consultants.

Now I open it every morning instead of a spreadsheet. Or anytime I need reassurance I'm on track.

Owen Pyrah

Founder of Quivva, Fractional CTO @ ACJ Tech

Try it free, then subscribe.

30 days
Free trial. Full access, no card required.
$15/mo
Or $144 a year. Cancel anytime.
5 min
To set up your first retainer.
Start your free trial Or try the live demo

Keep it one tap away.

Start a timer from your phone, check a retainer from your desk. Install Quivva on Windows or Android, or add it to your Home Screen on iPhone and Mac from your browser.

Questions

How is Quivva different from Toggl, Harvest or Bonsai?

They track time and send invoices. Quivva tracks commitments. It knows a retainer period ends in 10 days with 6 hours unworked, and it puts those hours in front of you before they expire. You open it every morning to see where you stand, not just at month end to invoice.

Does it tell me what to work on?

Yes. Tell it how many hours you have each day and it ranks your open retainers and milestones by what will cost you if it slips, then lays the week out against your real capacity. When the day changes, the plan re-plans. See planning.

Do I need to be technical to use it?

No. Quivva is easier to use than a spreadsheet. It's built around retainers and client work from the ground up, so you won't need workarounds to fit your workflow in.

Can I import my existing time tracking data?

Yes. Import a CSV export from Toggl or Harvest (or a generic CSV), map it onto your Quivva clients and retainers, and your history is there from day one.

Is my data secure?

Yes. All data is encrypted in transit and at rest. Your client information, rates and financials are private, and are never sold or shared.