Quivva is the retainer and capacity management tool for recurring client work.
Stop wondering if you're on track.
Know exactly where you stand.
With every client.
Every day.
Built for daily use, not monthly dread
Know your runway in real-time
The problem:
You're exporting Toggl data, updating spreadsheets, and doing mental math just to know: Can I take on this new project? Am I billing enough hours? What do I still owe each client?
The solution:
Quivva answers these questions the moment you open it. Your retainer burn-down, capacity, and deliverables update automatically as you work.
Early Access
Join Quivva for free today!
Perks available to founding users during early access.
Early access perks
Be among the first to experience Quivva and get priority support during beta
Founding member discount
Early access members get a generous (and grandfathered) discount when Quivva launches.
Shape the product
Your feedback will directly influence which features we build next
Built by an independent consultant who needed this to exist
"I built Quivva because I was spending too much mental energy worrying if I was underbilling or overcommitting.
Not only was it costing me billable time, but it was costing me sleep and stealing my focus."
Now Quivva helps me know exactly where I stand with each client, every day. I can see my capacity while still staying 'in the zone' with my deliverables. It has helped inform me to make better business decisions which have improved my client relationships and business cashflow.
— Owen Pyrah, Founder of ACJ Tech
Your freelance operations in one dashboard
Everything you need to stay on top of client work without the mental overhead
Retainer tracking
See hours remaining and burn rate for every client. Know exactly where you stand with each retainer at a glance. No more digging through spreadsheets.
Weekly capacity planning
Know what you can commit to without overloading. See how many hours you have allocated versus available, so you never overcommit.
Smart time tracking
Start a timer on a task and it flows straight to invoices. Link hours directly to clients, projects, and retainers without manual entry.
Dynamic invoicing
Invoices update as you work, branded to your logo. Generate professional invoices in one click with your tracked time automatically formatted and ready to send.
Expense tracking
Log costs as you go and see real profitability. Track expenses against clients and projects to understand your actual margins.
Real-time visibility
Quivva updates live as you work. Always know your runway, capacity, and obligations without refreshing or recalculating.
Who is Quivva for?
Quivva is for independent consultants; fractional execs; professional coaches; high-end freelancers... anyone running a business built on long-term client relationships.
It's designed for businesses who:
- Work on retainers and need a clear view of what's been delivered and what remains, per client
- Run fixed-price projects and want early visibility into profitability
- Juggle multiple commitments and need to plan weekly capacity with confidence
- Bill professionally using high-level invoices rather than granular timesheets
- Care about clarity, trust, and long-term client relationships
Quivva gives you a single, reliable view of your time, commitments, and financial reality so you can make better decisions without constantly stopping to "work it out".
Who Quivva is not for
Quivva is intentionally focused and opinionated.
It's not a good fit if:
- Your clients expect detailed activity monitoring or minute-by-minute reporting
- You manage a high volume of low-value clients and rely on heavy automation
- You want software to replace client communication rather than support it
- You need a generic freelancer or agency management platform
Quivva is built for businesses who sell expertise, not hours.
How it works
From setup to getting paid in four simple steps
Set your retainers and weekly capacity
Tell Quivva how many hours you have with each client and how much time you have each week.
Track time as you work
Start a timer on a task. It's automatically linked to the right client, project, and retainer.
See where you stand, always
Shows retainer runway, hours allocated vs available, and what's left to deliver. Updated in real-time.
Get paid with one click
Your tracked time flows into branded invoices automatically. Adjust, send, done.
Early Access
Join Quivva for free today!
Perks available to founding users during early access.
Early access perks
Be among the first to experience Quivva and get priority support during beta
Founding member discount
Early access members get a generous (and grandfathered) discount when Quivva launches.
Shape the product
Your feedback will directly influence which features we build next
Frequently Asked Questions
How is Quivva different from Toggl or Harvest?
Toggl and Harvest are time tracking tools. Quivva is a retainer and capacity management tool, built for businesses with recurring client relationships. You'll open Quivva every morning to see where you stand, not just at the end of the month to invoice.
Do I need to be technical to use this?
No, Quivva is easier to use than a spreadsheet. It semantically speaks our language, so no workarounds needed to fit your workflow.
Can I import my existing time tracking data?
We're working on import tools for CSV data from Toggl, Harvest, and other common formats. At launch, you'll be able to manually enter your existing retainers and start tracking fresh, with import capabilities coming shortly after.
Is my data secure?
Yes. All data is encrypted in transit and at rest. We use industry-standard security practices and never sell or share your data with third parties. Your client information, rates, and financials are private.
What if I need features you don't have?
Quivva is being built based on real independent consultant needs. If there's a feature you need, let us know! We're prioritizing development based on user feedback, and we're committed to building a tool that actually solves your problems.