Quivva - Retainer & Capacity Management for Independent Consultants
See where you stand
with every client,
every day
Track retainer hours, plan your weekly capacity and know exactly what's left to deliver.
Without the mental load.
Your freelance operations in one dashboard
Everything you need to stay on top of client work without the mental overhead
Retainer tracking
See hours remaining and burn rate for every client. Know exactly where you stand with each retainer at a glance. No more digging through spreadsheets.
Weekly capacity planning
Know what you can commit to without overloading. See how many hours you have allocated versus available, so you never overcommit.
Smart time tracking
Start a timer on a task and it flows straight to invoices. Link hours directly to clients, projects, and retainers without manual entry.
Dynamic invoicing
Invoices update as you work, branded to your logo. Generate professional invoices in one click with your tracked time automatically formatted and ready to send.
Expense tracking
Log costs as you go and see real profitability. Track expenses against clients and projects to understand your actual margins.
Real-time visibility
Quivva updates live as you work. Always know your runway, capacity, and obligations without refreshing or recalculating.
Built for daily use, not monthly dread
Know your runway in real-time
The problem:
You're exporting Toggl data, updating spreadsheets, and doing mental math just to know: Can I take on this new project? Am I billing enough hours? What do I still owe each client?
The solution:
Quivva answers these questions the moment you open it. Your retainer burn-down, capacity, and deliverables update automatically as you work.
Built by a multi-client consultant who needed this to exist
"I was constantly checking Toggl exports and spreadsheets just to know if I was on track. Quivva is the command center I wished existed - so I could see where I stood at a glance and get back to work."
— Owen Pyrah, Founder of ACJ Tech
How it works
From setup to getting paid in four simple steps
Set your retainers and weekly capacity
Tell Quivva how many hours you have with each client and how much time you have each week.
Track time as you work
Start a timer on a task. It's automatically linked to the right client, project, and retainer.
See where you stand, always
Shows retainer runway, hours allocated vs available, and what's left to deliver. Updated in real-time.
Get paid with one click
Your tracked time flows into branded invoices automatically. Adjust, send, done.
Frequently Asked Questions
How is Quivva different from Toggl or Harvest?
Toggl and Harvest are time tracking tools. Quivva is a retainer and capacity management tool, built for freelancers and consultants who work with multiple clients. You'll open Quivva every morning to see where you stand, not just at the end of the month to invoice.
Do I need to be technical to use this?
No, Quivva is easier to use than a spreadsheet. It semantically speaks our language, so no workarounds needed to fit your workflow.
Can I import my existing time tracking data?
We're working on import tools for CSV data from Toggl, Harvest, and other common formats. At launch, you'll be able to manually enter your existing retainers and start tracking fresh, with import capabilities coming shortly after.
Is my data secure?
Yes. All data is encrypted in transit and at rest. We use industry-standard security practices and never sell or share your data with third parties. Your client information, rates, and financials are private.
What if I need features you don't have?
Quivva is being built based on real independent consultant needs. If there's a feature you need, let us know! We're prioritizing development based on user feedback, and we're committed to building a tool that actually solves your problems.
Early Access
Be one of the first to try Quivva
Join the early access list and we'll let you know when your command center is ready.
Early access perks
Be among the first to experience Quivva and get priority support during beta
Extended free trial
Early access users get an extended 60-day free trial (instead of 30 days)
Shape the product
Your feedback will directly influence which features we build next